Users can put their worries aside if they must quickly learn how to transfer shared mailboxes to Office 365. Our goal in writing this article is to offer a clear manual for completing the work. We start by learning about the material we will be working with.
One way to think of a shared mailbox is as a shared repository for email data. Although it has a unique email address, users can use the mailbox without logging in with that address or entering a password.
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Alternatively, Microsoft offers the ability to connect the shared mailbox to each employee’s inbox according to their level of necessity. after having a backup of Office 365. Let’s take a closer look at the composition and capabilities of shared mailboxes.
What You Should Know Before Converting an Office 365 Shared Mailbox
After we go over the fundamentals, it will be simpler to understand how to convert shared mailboxes to Office 365. The details of shared mailboxes, which were initially introduced as an Exchange Server feature in 2009, are provided here.
- All correspondence takes place via a single email, which powers the system.
- You don’t need to log in. User-level accounts with licenses can access this.
- One shared mailbox can be linked to by 25 users before concurrency problems arise.
- The shared mailbox cannot be accessed by visitor accounts.
- It is feasible to switch between ordinary and shared mailboxes and vice versa.
- It can manage 50 GB of data for free; if you use more than that, you’ll need to get a license.
For a variety of reasons, people also inquire about how to move shared mailboxes to Office 365. Let’s examine each one in turn.
Reasons for Inquiring About the Best Way to Transfer a Shared Mailbox to Office 365
These are the real-world situations that call for a shared mailbox migration.
- Acquisitions and mergers: It’s rare to find a week that passes these days without learning of a new acquisition or merger. Therefore, it makes sense to move data from one organization to another database, which frequently also contains shared mailboxes. Therefore, a reliable mailbox conversion procedure is vital for preserving company efficiency.
- Possible Data Loss: A shared mailbox serves as a focal point of contact for a team and is accessible to everybody who can read, reply, or even delete emails. If users are irresponsible, this might unfortunately result in the inadvertent removal of crucial emails. It is made worse by the lack of a clear response to the question, “How to migrate shared mailboxes to Office 365?”
- Technical Restrictions Inherent: The shared mailbox paradigm is based on continuous in-sync. Accordingly, each user has a copy of each email sent or received in a unique instance. It can only support up to 25 users concurrently before losing data due to out-of-synch behavior.
- We now have a remedy in case users are unable to set up a shared mailbox for whatever reason.
Exchange mailboxes cannot be moved to Office 365. How to Construct a New One
If users are having trouble setting up a shared mailbox, they should refer to this short guide.
- Log in to the Office 365 administrator account.
- Move the pointer to the Admin Center and choose Groups.
- Create a new shared mailbox by going to the Shared Mailbox Section.
- Set up every detail, including email and name.
- Click the Add button to complete the transaction.
After reading this, customers are prepared to respond to the question, “How to migrate shared mailboxes to Office 365?” and we have an automatic response.
Expert Response to the Question: How to Transfer a Shared Mailbox to Office 365?
To compete globally, organizations need to work together effectively and use the newest productivity technologies. Furthermore, a large number of them take advantage of the Office 365 Outlook email client’s shared mailbox functionality. Therefore, use the Softaken Exchange Server Migration Tool to migrate or save shared mailboxes to Office 365 in any cases that call for it. To use the tool, follow the instructions provided below.
- Launch the tool, then choose Office 365 as the source and destination.
- Toggle the “Workload Selection” option so that everything migrates.
- Verify the source and target using the admin login credentials.
- Use any of the available choices to create a map (fetch, import, or download).
- Click “Start Migration” after validating the mapping in the subsequent window.
- Check out the official page for a comprehensive guide. The procedure can also be completed manually, although it is a laborious process with a high failure rate. You’ll quickly realize why.
How to Convert Shared Mailboxes to Office 365 Mailboxes Manually Using Power Shell
To convert a shared mailbox into an Office 365 user mailbox using PowerShell, please carefully follow the instructions stated below:
Step 1: Establish an Exchange Online connection.
- Connect -UserPrincipalName user@domain.onmicrosoft.com -ExchangeOnline
Second step: Create a User Mailbox from a Shared One by using Set-Mailbox -Identity user@domain.onmicrosoft.com -Type Regular
Verify the mailbox conversion in step three.
- Regretfully, there is no way to tell if the procedure has succeeded or failed using the Set-Mailbox cmdlet. As you won’t be notified unless something goes wrong, please confirm that the mailbox has been properly converted to a user mailbox.
- To look for problems, use the Get-Mailbox cmdlet:
- Microsoft.com Get-Mailbox-Identity user@domain Choose RecipientTypeDetails and Name.
The following outcomes are obtained from the command:
RecipientTypeDetails Name
user-test UserMailbox ———————–
EAC Approach
This technique can be preferred by non-technical users over the PowerShell method for addressing the question, “How to migrate shared mailboxes to Office 365?” However, it should be noted that EAC can only migrate one account at a time, in contrast to Powershell, which may convert several accounts simultaneously. To use this strategy, take the following actions:.
- To begin, go to the Admin Center, log into your Office 365 administrator account, and select the Exchange option.
- Once the Exchange window opens, navigate to the Shared Mailbox and Recipients area.
- Choose an account from the shared mailbox and click Convert from Convert to the ordinary mailbox.
- For verification, a pop-up warning notice will show. To proceed, click the “Yes” button.
- Give it an Office 365 license and change the password.
- Ultimately, a notice will show up after the process is complete. Press “Close” to put the process to rest.
In Finalization
We covered the whole answer to the user question, “How to migrate shared mailboxes to Office 365,” in this article, making the process easy to understand. With the automated tool available, IT administrators who had doubts about the process can now perform it with more ease. Thus, send your shared mailbox to the chosen place by adhering to the steps provided below.